Please be aware that there is no unified form specially designed for issuing an order to appoint a responsible person( one or more persons).Any institution, enterprise or organization can completely independently develop this form within the company or write it in free form.
Please note that this order relates to the company's administrative documents, therefore, in addition to the decision to appoint persons in charge, another job description, which clearly specifies what the employee should do( duties), what will happen if the labor functions are notwill be executed.
The employee must be acquainted with the order for appointing the person in charge and confirm it with his signature.
CONTENTS
Responsible person who appoints?
The appointment of the responsible person is made by the head of the institution, but if the organization is large, the head of the structural unit can do this.
Filling an order( creation) is done by a human resource( HR) or secretary. Further, the order after registration is submitted for signature to the director of the organization or another authorized person to sign such documents.
An organization's employee appointed by the responsible person may be responsible for material values, technical or fire safety, labor protection, work on high-risk facilities and so on.
When the company has a large staff and has many work directions, specialized departments are created, whose employees are engaged in controlling all internal spheres of the enterprise. In small firms, the head of the organization can take full responsibility for himself, but this order is similarly necessary for this.
Order on the appointment of the person in charge, how to create and execute?
Before issuing the order that
is required, this order in the organization often imposes a responsibility for the protection of labor. This is attributed to the fact that the provision of personnel with safe conditions in the performance of work duties is one of the first conditions for the legal functioning of the enterprise, especially employed in the manufacturing industry.
Before drawing up a document on the imposition of such obligations on subordinates, they should conduct a course of appropriate training for them.
In the future, documents confirming the qualifications of employees, it is necessary to attach to the order on the appointment of responsible persons( diplomas, certificates, "crusts" of training).It is important not to forget that some documents on education are, as a rule, no more than five years( some 1-2 or three years), so periodically employees will have to be sent for re-attestation, and at the expense of the organization. At present, this is not always possible.
If responsibility is entrusted to material values, then before an employee signs such an order and takes all risks, an inventory of property must take place, since in the future the person will be responsible for its safety.
Create an order header
The order for the responsible person has a standard structure.
In the "header" of the document the full name of the enterprise is written with the indication of its organizational and legal form( CJSC, JSC, LLC, IP).Then the locality in which this enterprise is located is indicated, as well as the date of filling in the order( day, month, year).
A little lower you need to write the kind of document( in this case it's an order) and its internal document number. Further, the essence of the order is briefly prescribed, for what purposes it is created. Then the word "order" is written down the center of the line and a colon is placed.
Doing the body of the
order The second part of the document contains detailed information. Here all employees who are responsible for observance of those or other conditions on manufacture are entered.
In particular, the type of responsibility, as well as their full names, names and patronymics( name and patronymic can be entered by initials).Here a separate item should indicate the persons who, in the absence of responsible employees in the workplace, will replace them.
The last paragraph should indicate the full list of documents that employees must follow to fulfill the requirements for monitoring the zone of their responsibility.
In conclusion, under the order it is necessary to put the signature of the head, as well as the organization's seal. If the organization has a trade union, then it is required to make its mark.
After writing an order to do
Employees who are responsible for any part of the production process with a separate order, from the moment of signing it, should conduct briefings with colleagues, inform safety personnel, various internal regulations, etc.
Bamong other things, they are required to maintain a special briefing book, where employees who passed it must sign their names. Periodically, they should also monitor the knowledge of the employees of the rules on occupational safety and health at work.
Sample of the order of appointment of the responsible person for 2017-2018, where to download?
Here you can download for free the blank order form for appointing the person in charge and the completed sample.
- Order form for the appointment of the person in charge( download form) in the docx format
- Sample filling out the order to appoint the person in charge for 2018( download sample) docx
Source: redaction from https: //assistentus.ru/forma/ prikaz-o-naznachenii-otvetstvennogo-lica/
